How to write a cover letter for any job?
 By Vidhi Mishra      Dec 30,2022

In contrast to a resume, a cover letter enables you to introduce yourself to the hiring manager, give context for your accomplishments and credentials, and discuss your desire to work for the organization. Your one-page cover letter should be included with your job application (alongside your CV or Resume). Its objective is to provide a synopsis of your professional background and an introduction to you. A strong cover letter can heighten the interest of the HR manager and persuade them to review your resume.

Moreover, a weak cover letter could cause your application to be rejected without even being read. Therefore, it is essential to have expert cover letter writing techniques if you want to prevent this from happening. But remember that it should be seen as an addition to your resume rather than a replacement for it. You don't simply reiterate what is on your resume, in other words. If you've never written a cover letter before, this may seem like a lot to write. You aren't a professional writer after all. Before writing a cover letter, refer to a cover letter example so you can have the grasp for the resume format and how to actually write it. You don't even have to be particularly talented or creative in your writing, though. All you have to do is adhere to the following format:

  • Header - Input contact information
  • Greeting the hiring manager
  • Introduce yourself in the first paragraph by highlighting a few of your greatest accomplishments
  • Second paragraph: Justify your selection as the best applicant for the position
  • Third paragraph: Justify your suitability for the company
  • Formal conclusion

Or, consider how this actually appears:

Cover Letter Structure

1. Contact Details

2. Intro

  • Personal Information
  • What you’re applying for
  • Where you’re applying for
  • Why you’re applying for

3. Body

  • Story behind your achievements
  • Be as factual as possible

4. Conclusion

  • Mention future plans
  • Thank the reader and conclude

What Is the Purpose of a Cover Letter?

Job seekers should write cover letters because hiring managers ask for them for a number of reasons. The main reason is that the cover letter can offer extra, personal information that is challenging to understand from reading a resume. However, it also:

  • Distinguishes you from other applicants
  • Demonstrates your interest in the job
  • Demonstrates your understanding of the business
  • Describe how your experience and skills can help the company
  • Demonstrates your understanding of the demands of the industry

Because of this, it's important to spend the time necessary to write an excellent cover letter that satisfies the aforementioned objectives. So let’s learn how to.

How to Write a Cover Letter?

After covering the fundamentals, we'll walk you step-by-step through the process of writing a cover letter.

Begin with a Heading

For consistency, your resume and cover letter header should ideally match. So, utilize the same cover letter template as your resume template and don't stress over the design. However, if you'd rather make one from scratch, make sure to include the following contact details:

  • full name
  • Job title
  • Email and phone numbers

Address the Reader

Mention the location and the date of writing after you've finished with the header. Then, provide your reader with details as follows:

[Location, MM/DD/YYYY]

[Hiring Manager’s or Recruiter’s Name]
[Hiring Manager’s or Recruiter’s Job Title]
[Company Name]
[Company Address]

It's imperative that you now address the hiring manager specifically in your cover letter. also include their name in the salutation of the cover letter. The study found that when we hear or see someone's name, we frequently respond in a proactive manner. Make use of that information to grab their interest.

Check the job description to see if the recruiter left their name there, or visit the business's LinkedIn page, to find the hiring manager's name. There ought to be staff members in charge of posting the job offers. If you cannot find the name in any other way, select Dear Hiring Manager.

Provide a Proper Introduction

The hiring manager will decide whether or not to continue reading your cover letter after these few sentences, which is the harsh reality. Therefore, you must begin your cover letter in a way that grabs and maintains the reader's attention. Many effective opening strategies can be used in your cover letter. You can mention people's names, highlight your accomplishments, or show your enthusiasm and passion.

Describe Why You Are the Ideal Fit

The second paragraph of your application should give the hiring manager what they're looking for and demonstrate how you'll meet their particular requirements. This is your chance to demonstrate your expertise and convince the HR manager that you are the most qualified applicant out of everyone who applied. But first things first: you need to find out what the role's most crucial requirements are before you even start writing. So, during your job search, check out the job description and decide which duties are most important.

Show Your Motivation to Join the Company

Future employers have requirements. If they are willing to hire you, they are confident that you will satisfy their needs. However, they also want you to enjoy working for them because they know you'll stick around longer if you do.

The secret to crafting the ideal third paragraph is to convince the hiring manager that you are the best candidate for the position. When creating a cover letter for an entry-level position, this is especially crucial. Passion and enthusiasm show that you'll complete tasks quickly.

Close with a Promise

Which sentence should a cover letter end on? delivering worth. The worst errors you can make in your closing sentence are sounding desperate, emphasizing how much you want the job rather than what you can bring to the table, and repeatedly using the cliched "Thank you for your consideration and your time."

Instead, say that you're eager to speak with the hiring manager in person and go over how your background and skills can support the objectives of your future employer.

Stay Formal in the Closing Salutation

After you've finished writing the body of your cover letter, all that's left to do is add a formal closing. Following "Sincerely," write your full name. Even though it's not required, signing your name by hand is advised for more formal cover letters.

Feel free to use any of the following if you don't like the overused "Sincerely":

  • Thank you,
  • Best regards,
  • Kind regards,
  • Respectfully yours,
  • With best regards.

Add a Postscript

A good cover letter format must contain each of the aforementioned sections. The postscript is a unique trick you can use, though. Why is it essential? Because it draws the hiring manager's attention like a magnet and screams, "You cannot miss this information."

Even if it's not directly related to the job opening, use the postscript to highlight something noteworthy about your professional background for the hiring manager. And add that if they're interested, you'd be happy to give them more information.

Double-Check the Formatting

Make sure your cover letter's formatting is correct before pressing the send button. Below, you'll discover all the necessary information:

  • Arial or Garamond are two good options for a legible cover letter font. Fonts size should be between 10 and 12 points.
  • All sides should have equal margins. Perfect margins should be 1 inch.
  • Align all of your contents to the left.
  • Double cover letter spacing and a line spacing of 1.15 are both acceptable.
  • Please limit the length of your cover letter to one page.
  • Your cover letter should be titled JobTitle—CoverLetter—YourName.
  • By saving the document as a PDF, you can ensure that your cover letter
  • layout is preserved while being sent to the recruiter.

Is a cover letter necessary?

Yes. Nearly half of recruiters reject applications that don't include a cover letter. Cover letters are a treat for employers who still want to work with serious applicants.

It's understandable, however, that you are unsure of whether a cover letter is required. Considering how the entire job application process can be, reducing the number of documents you need to submit always seems like a good idea. not this time though.

For professional cover letter writing, resume writing and other services, you can contact us at Resume Making Services anytime.